To maintain the S. C. Statewide Archaeological Site Inventory and to insure the adequacy and consistency of archaeological site documentation in South Carolina (pursuant to S. C. Code of Laws 60-13-210), the South Carolina Institute of Archaeology and Anthropology (SCIAA) requires the proper use and timely submission of the Site Inventory Record Form (68-1 Rev. 85) and site locational maps for each archaeological site discovered in South Carolina.

The procedures for submission of Site Inventory Record Forms, and also for utilization of the State Archaeological Site Files and related resources are as follows:

1) Site Inventory Record Forms and locational maps must be completed and submitted to the Information Management Division (IMD) at SCIAA as quickly as possible after site discovery. Forms must not be withheld pending results of additional investigations (testing, data recovery, etc.). It is also recommended that each site be given a temporary field name or number to serve as an identifier until it can be assigned a state number.

2) State site numbers will be assigned only when complete, correct site forms and locational maps are submitted to, and accepted by, IMD. Site numbers will not be assigned by telephone prior to receipt of completed site forms. Furthermore, IMD will not assign numbers to site forms and maps transmitted by FAX machine. Computer generated forms are acceptable provided that they are formatted to match the official site form (68-1 Rev 85), with no additions or deletions.

3) Locational maps submitted with each Site Inventory Record Form must include an 8 1/2" by 11" photocopy of a USGS topography map (7.5 minute series preferred) and an 8 1/2" by 11" photocopy of the South Carolina Department of Highways and Public Transportation General Highway Map (county road map). Archaeological site location and temporary field name or number must be clearly marked on each map. In addition, site sketch maps noting major features, placement of test units, artifact concentrations, etc., are highly recommended. Site boundaries must be clearly marked on all submitted maps, and map scales must be included, especially on topography or county road map copies that have been enlarged or reduced.

4) Documentation for underwater archaeological sites must include, in addition to Site Inventory Record Forms and appropriate maps, a completed SCIAA Division of Underwater Archaeology Supplementary Data Sheet (Form 87-49).

5) Any additional information that is submitted with the Site Inventory Record Form, such as field notes, drawings, photographs, etc., must be clearly marked and appropriately labeled (e.g., project name, temporary field name or number, contractor). If these categories of documentation are submitted after a state site number has been assigned, their labeling must include the state number.

6) State site numbers must be used in reports submitted to the State Historic Preservation Office (SHPO) as per their Guidelines and Standards for Archaeological Investigations.* It is therefore necessary to file site forms and receive state numbers from SCIAA prior to submission of draft and final reports to the SHPO for review. All compliance-related projects must adhere to the SHPO guidelines, and it is strongly suggested that non-compliance, privately funded, academic and/or research-oriented projects adhere to them as well to insure a minimum standard for archaeological fieldwork and reporting in South Carolina.

7) Copies of final reports must be submitted to IMD as soon as possible after project/report completion. The reports supplement the information recorded in the State Archaeological Site Files and are used extensively for background research.

8) Site form updates must be submitted whenever archaeological sites are revisited, recollected, or when additional fieldwork of any kind is conducted. Updates must be recorded on the Site Inventory Record Form with all categories of information completed, and they must include revised site maps (topography, county road, and sketch). SCIAA no longer accepts artifact collections for curation that are recovered during site revisits and/or multiple phase field investigations without submission of update documentation to IMD. Further, the SHPO will no longer review project reports concerning sites for which update information has not been submitted.

9) Artifact inventory lists must be included with site forms and site form updates. A summary statement of cultural and functional types may be submitted if artifact analysis is still ongoing, but must be followed by complete inventories as soon as they are available. IMD now tracks every project for which state site numbers have been assigned to follow through on the status of outstanding site forms, site form updates, artifact inventories, and final reports.

10) Site forms and all accompanying documentation must be reviewed for completeness, accuracy, and clarity before submission to IMD. Principal Investigators must make certain that crew persons filling out site forms are thoroughly schooled in form completion, and that they have access to, and have read the Handbook to the Site Inventory Record.** IMD reserves the right to return all incomplete, incorrect site forms to their originators for corrections prior to assigning a state site number. If the site forms were sent via express mail, they will be returned via express mail at the expense of the originator. Furthermore, IMD now requires two full work days to review submitted site forms and to assign state site numbers. All submissions must be planned accordingly

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11) SCIAA's Curator must be contacted regarding curation standards and fees as early as possible in the project planning stages, and no later than the time of site form submission to IMD, if ultimate disposition of the recovered materials will be at SCIAA. The current charge is $68.00 per cubic foot of materials to be curated.

12) It is expected that all fieldwork be preceded by background research at the State Archaeological Site Files (IMD/SCIAA) and at the State Historic Preservation Office, South Carolina Department of Archives and History. If for any reason site forms are submitted prior to conducting this background research, they must be accompanied by a letter so stating.

13)IMD requires appointments to be set up at least 24 hours in advance of in-house visits, and reserves the right to deny use of the site files to individuals arriving without an appointment. Office hours are 8:30 to 11:30 am and 1:00 to 4:30 pm, Monday through Friday.

14) All site files, maps, reports, and other informational resources requested for research must be pulled and refiled by IMD staff only. These resources must be used in an assigned work space in the IMD office. They may only be removed for purposes of duplication at the SCIAA photocopy machine, and only when permission is granted by IMD staff. The photocopy fee is 5 cents per page for the first 50 copies, and 15 cents per page for all additional copies thereafter. Master archaeological site location maps (USGS topography and county road) may not be photocopied. Site locations, if needed, must be transferred to clean maps by hand.

*  State Historic Preservation Office
	ND	Guidelines and Standards for Archaeological Investigations.
		State Historic Preservation Office, Review and Compliance 
		Branch, South Carolina Department of Archives and History, 
		Columbia, South Carolina.

**  South Carolina Institute of Archaeology and Anthropology
	1985	Handbook to the Site Inventory Form (68-1 Rev. 85).
		South Carolina Institute of Archaeology and Anthropology, 
		University of South Carolina, Columbia, South